Editable training materials on running meetings and meeting management.
This session on running effective meetings aims to help people to recognise the characteristics of effective meetings, and identify why some meetings are unproductive. It focusses on planning meetings, and understanding the different skills and approaches to controlling meetings to achieve the best outcomes.
In particular, by the end of the Power Hour attendees will be able to:
- Describe the characteristics of effective meetings
- Plan a meeting and produce a useful agenda
- Select appropriate tactics for managing meetings
Run Effective Meetings
The Outline for this session is as follows:
•Welcome and Introduction – Trainer and delegate input
•Characteristics of effective meetings – Group discussion
•Planning a meeting (Purpose) – Post-it note exercise followed by trainer input
•Alternatives to meetings – (Optional) Brainstorm to identify what other methods of communication may be used instead of a meeting and when
•Planning a meeting (Agenda) – Trainer input and individual/pairs exercise
•The skills and responsibilities of the meeting leader – (Optional) Group flip-chart activity and discussion
•Controlling meetings – Trainer input and discussion
•Meeting tactics – (Optional) Group exercise to examine specific tactics in more detail
•The Challenges of Meetings – Facilitated group discussion
•Your skills as a meeting leader – (Optional) Individual activity
•Summary and putting it into practice